Job Purpose
The UICCA seeks an accountant who will support the finance team in updating the books of accounts, monthly closing, purchases and vendor payments.
Key Responsibilities
Research and select appropriate vendors based on factors such as pricing, quality, lead times, and vendor history.
Coordinate with procurement to identify preferred vendors and negotiate terms when necessary.
Collaborate with procurement and departmental stakeholders to initiate the creation of purchase orders for goods and services.
Preparation of purchase orders.
Ensure that purchase orders are accurately generated, including item descriptions, quantities, pricing, and vendor details.
Collaborate with the team to obtain necessary approvals for purchase orders, ensuring compliance with procurement policies.
Manage changes to purchase orders, such as quantity adjustments, item substitutions, or pricing updates.
Communicate changes to vendors and internal stakeholders to ensure alignment.
Maintain a comprehensive record of all purchase orders, including associated documents and correspondence.
Keep track of order status, delivery dates, and any changes to expected delivery times.
communicate with the receiving department/person to ensure that goods or services received match the details specified in the purchase orders.
Address any discrepancies or issues related to received items promptly.
Provide feedback to procurement regarding vendor performance based on factors like delivery times, quality of goods, and adherence to agreements.
Receive, review, and verify vendor invoices for accuracy, completeness, and adherence to company policies.
Match invoices to purchase orders, contracts, and receiving documentation to ensure proper authorization and receipt of goods or services.
Accurately enter invoice data into the accounting system.
Ensures that supplier payments are prepared on time and as per agreed payment terms and company policies.
Coordinate with internal stakeholders for payment approvals and signatures.
Ensures proper controls while processing payments in line with the internal control.
Get the Vendors SOAs before making the payments and reconcile vendor statements and resolve discrepancies in a timely manner.
Collaborate with internal departments to resolve any discrepancies related to invoices or payments.
Maintain well-organized electronic and physical records of invoices, payment details, and related documentation, including uploading all the supporting documents for purchase and payment to Xero.
Ensure the bank reconciliation and credit card reconciliation is completed on a time-to-time basis.
Respond promptly and professionally to vendor inquiries regarding invoice status, payment details, and discrepancies.
Build and maintain positive relationships with vendors to ensure smooth communication and issue resolution.
Maintaining the supplier master file.
Verifying and validating supplier invoices to receipts of goods and services.
Assist in the month-end closing process by preparing accruals, reconciling accounts, and generating reports as required.
Conducts analysis of supplier aging report.
Manages the maintenance of payable records.
Ensures availability of all relevant information related to accounts payable for the auditors.
Maintains track of all payments and expenditures, including purchase orders, invoices and statements.
Ensure compliance with internal financial controls and policies, as well as external regulations.
Keep track of cheques payment, PDC cheques issued if any.
Knowledge, Skills, and Abilities
· Basic knowledge of IFRS
· Handson experience on any cloud-based accounting package will be preferred.
· Experience in XERO will be an added advantage but not mandatory.
· Basic knowledge of accounts finalization and audit is mandatory.
· At least 3 years of experience in a similar job.
· Bachelor’s degree in Accounting. Professional certification (CA, CMA, ACCA) is a plus.
· Highly proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
· Highly organized, methodical, and able to prioritize varying tasks with minimal supervision.
· Proven history of professionalism, discreet and always exercises integrity.
· Strong verbal & written communication skills in English.
· Collaborator with the ability to perform well under pressure and tight timelines.
· Strong interpersonal skills and the ability to work independently as well as with a diverse, enthusiastic, and highly collaborative team.
· A positive, can-do attitude.
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https://ae.linkedin.com/jobs/view/accountant-at-uae-independent-climate-change-accelerators-3710777778?r
